For Moderators & Chairs

  1. Please arrive 15 minutes before the start of your session and take the designated moderators’ and chairs’ standby seat.
  2. Moderators and chairs are requested to remain within the time allotted for the session and each presentation.

For Moderators & Chairs

  1. Abstract Presentation Content
    It is expected that the first author will present the same work described in the abstract, with the same title and content, and will reveal the essential structures (DNA sequences, molecules, etc.), the elements of a novel compound, and/or sufficient identification of new gene compounds as part of their presentation.
    As a presenter, you are required to do the following:
    • * Fully disclose any personal financial interest or relationship that you may have with any commercial interests (see DISCLOSURES below) relevant to presentation content.
    • * Design a presentation that is independent, objective, scientifically rigorous, balanced and free of bias.
    • * Assure that scientific studies utilized or referenced in your presentation are from sources acceptable to the scientific and medical community.
  2. Conflict of Interest (COI)
    All presenters at EES2022 must disclose and report on any conflict of interest, or, alternatively, to state that they have no conflict of interest. Once your presentation is accepted, the category of conflict of interest is listed below and company names must be noted for disclosure in the slide or poster used in the presentation.
    1. Presentations to which these rules are applicable.
      These rules are applicable to all presentations, including co-sponsored sessions and paper and poster presentations.
    2. Reporting Conflict of Interest at your presentation.
      Report on any potential conflict of interest with companies and you, your spouse or first degree of kinship regardless of whether it's concerned with or without the content of your presentation.
      • In the case the author is a board of director, an advisor or an employee of a company or a commercial institution.
      • In the case when the author has made profit from stock and stockholding.
      • In the case when the author receives patent royalty from a company or a commercial institution.
      • In the case when the author receives lecture fees, research fees from a company or a commercial institution.
      • In the case when the author receives honorarium for manuscript fee on brochures from a company or a commercial institution.
      • In the case when the author receives research funding or grant from a company or commercial institution.
      • In the case when the author receives donations from a company or commercial institution.
      • In the case when the author receives researchers support from a company or commercial institution.
      • In the case when the endowed chair is sponsored by a company or commercial institution.
      • In the case when the author receives other remuneration besides research such as travel expenses, gifts etc...
    3. Disclosures in the slide and Poster
      The first authors are requested to describe COI on their slide or at the bottom of the poster presentations. If the author does not have any conflict of interest to disclose, there will be a statement to the effect, "I have no actual or potential conflict of interest in relation to this presentation." on their slide or the at the bottom of the poster presentations.
      Seiji Kakehata ( [ F ] Yamagata Pharmaceutical Company, [ R ] TEES Technologies)
      If the author does not have any conflict of interest to disclose, there will be a statement to the effect, “there is no conflict of interest to be disclosed”.

      Link to the COI sample.ppt

  3. Withdrawal Policy
    As first author, you are obligated to present your abstract. Changes in the presentation type, session, day, and time cannot be made. If you cannot present, you must withdraw the abstract or request approval for a co-author substitute presenter.

For Oral Presenters

For Oral Presenters who are unable to attend the Congress in person or have a schedule conflict

1.Things to be aware of before your presentation and data preparation

  1. All presentations are to be done digitally with computers and LED projectors. The Organizer will provide the projector and computer for the presentation. Data on video tapes cannot be displayed. The screen aspect ratio is 16:9.
  2. Only Windows PCs are available at the presentation room. Please make your presentation on a Windows PowerPoint 2010, 2013, or 2016 and save the data on a USB flash drive. If using Macintosh PowerPoint to create your presentation, please bring your own laptop.
  3. Font Guidelines:
    • Windows: Times New Roman / Century / Arial / Helvetica
    • Macintosh: Arial / Helvetica / Osaka
    • Confirm a font size of AT LEAST 24 points for body text and 36-40 points for headings.
    • Light colored text on a dark background is advised.
    • Avoid using red or green-up to 5% of the population is red-green color blind.
    • Confirm that the maximum number of lines in text slides is no more than 6 or 7.
  4. If using video, make sure that the video file can be played using the following software:
    Windows: Windows Media Player, WMV format recommended. (If using video, we recommend bringing your own laptop.)
    Macintosh: QuickTime Player
  5. When using links or hyperlinks for still images, videos, graphs, etc., please make sure to save the original data and confirm that the links work within your presentation. Also, please double check your presentation on an alternate PC beforehand.
  6. When linking picture, graph or video files in PowerPoint, make sure to keep a backup copy of your files and confirm that they work from within your presentation. In addition, please note that adding picture file into your presentation may result in a large PowerPoint file size. Please resize picture files to before importing to prevent an unwieldy file size.
  7. Please note that you cannot use PowerPoint’s “Presenter View” function during your lecture.
  8. There are no limitations to the number of slides, and video presentations are also accepted as long as it is within the allotted time frame.
  9. Be sure to bring a backup copy of your presentation with you to the conference.
  10. Edits to your presentation data are not allowed inside the presentation room.

2.Regards to PC Data Registration

  1. Please submit your presentation material at the PC Center at least 30 minutes prior to your presentation.
    Place: Room 1 speakers (ROHM Theatre Kyoto, in front of Room Room 2-7 speakers (Miyako Messe 3F)
    Date Time
    December 5 (Non) 13:.00 - 18:30
    December 6 (Tues) -7 (Wes) 9:00 - 17:00
    December 8 (Thu) 9:00 - 14:30
  2. After registration, please confirm that all data operates adequately with the AV technicians.
  3. The AV technicians will then take the data and copy it to the server. The copied data will be sent to the presentation room and be on standby for your presentation. Please enter the room and be seated at the chairs marked “Next Speaker” 15 minutes prior to your presentation. After the conference, the Organizers will take responsibility to delete all received files.
  4. If bringing in your own laptop, please go to the PC Center to verify that the file operates properly, then go to the AV technician’s desk located inside the presentation room, at least 15 minutes before your presentation is scheduled. After your presentation, please take your laptop back from the AV technicians.
  5. Some precautions when bringing your personal laptop:
    • Please make sure to bring an AC adaptor.
    • The voltage is 100 volts and the frequency of electric current is 60 Hertz in Kyoto (Western Japan). Japanese electrical plugs have two, non-polarized pins (Type A). Please bring your plug adapter if needed.
    • If you bring your personal laptop, the presentation room will prepare a HDMI, as the PC cable connector. Please bring a laptop that is compatible with this cable. If you do not have a PC that is compatible with this connector, please bring in your own PC cable connector.
    • Please make sure all screensavers, power saving settings, and password settings are turned off beforehand.

3.Session Schedule

  Presentation Time
Keynote Lecture 30 minutes
Instruction course 30 minutes
Panel / Round Table "Presentation time differs depending on sessions.
Refer to the notice sent by the congress secretariat."
Oral presentations (Free Paper) 7 minutes for the presentation, and 3 minutes for Q&A.
  1. Please arrive at your session room 15 minutes before the session begins.
  2. Each presentation room has an AV technician’s desk at the left side of the room, and the staff here will assist in starting each presentation. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse or a pad.
  3. There will be a yellow blinking light to indicate that you have one minute left before the end of the presentation, and a red light to signal the end of your presentation. Please make sure your presentation stays within the allotted time.

For Poster Presenters

1.Poster Design

  1. EES2022 Organizer will post a 20 x 20 cm Abstract Number on the left side of the poster panel to identify which poster panel you should use to mount your poster. Your abstract’s number was provided in your Abstract Acceptance Notification email.
  2. Keep materials clear and concise. Produce material that is legible from a distance of at least one meter.
  3. Use large print and shade or color block letters when possible.
  4. For legibility, a minimum font size of 28 points and a maximum of 600 words are recommended.
  5. Use a layout for your poster that follows the main headings used in your abstract, i.e., Purpose, Methods, Results, and Conclusion.
  6. Leave space on your display for your colleagues to leave notes.
  7. Include your e-mail address on your poster to assist viewers with contacting you later.
  8. You may want to provide printouts of your poster as handouts.
  9. Include full disclosures relevant to the abstract’s subject matter (see DISCLOSURES above). Conflict of Interest (including category and company name) must be described at the bottom of the poster.

2.Poster Panel Details

  1. The image area of the poster panel is 210 cm high by 90 cm wide (portrait layout). Please refer to the image on the right.
  2. Materials, including the title, may not extend beyond the image area.
  3. Mounting: Do not use foam core or any thick or multi-layered materials. Do not use adhesives (glue, tape, spray adhesives, Velcro, etc.) directly on the poster panels.
  4. Kinko's Japan Co., Ltd. will print and affix posters (for a fee). The Management Office will affix the posters at the venue. More details will be announced soon.

kinko’s Congress Poster Service
Period Monday, Novembe. 28,

3.Poster Exhibition Schedule
Place: Room 2 (3rd Exhibition Hall, Miyako Messe 3F)

Poster Set-up: December 6 (Tues) 8:30-11:00
Poster Viewing: December 6 (Tues) 11:00- December 8 (Thu) 12:00
Poster Removal: Removal should be completed by December 8 (Tues) at 15:00
Poster Discussion: December 7 (Wes) 16:00-17:00
We expect presenters to be in front of their poster at designated time and discuss their poster with participants. No chairperson.

Please note that EES2022 Organizer is not responsible for poster materials left after the removal deadline. Posters remaining on the poster panels after the removal deadline will be removed by the Organizer and discarded.