The 15th Annual Conference of Japan Primary Care Association Date: Jun 7 (Fri.) – 21 (Sun.), 2024 Venue: ACT CITY Hamamatsu Theme: Towards sustainable primary health care that leaves no one behind.The 15th Annual Conference of Japan Primary Care Association Date: Jun 7 (Fri.) – 21 (Sun.), 2024 Venue: ACT CITY Hamamatsu Theme: Towards sustainable primary health care that leaves no one behind.

Call for Abstracts (International Session)

Oral：International Session

To the presenter

Presentation time

International Session（Oral）：12 minutes per abstract（6 minutes for presentation 6 minutes for Q&A）

Preparation of presentation slides

  • Please prepare data according to the presentation time.
  • When preparing and presenting slides, please consider the diverse audience as described in the "Considerations" section below.

Presentation on the day

  • Please adhere strictly to the above presentation time.
  • The chairperson is in charge of session, so please follow the chairperson's instructions for your presentation.
  • Please make your presentation at the on-site venue. Online presentations will not be accepted.

About Presentation Slides

  • If you are presenting, please bring your own PC or use the Windows PC provided at the venue.
  • For information about preparing presentation slides, please check on "How to Prepare Presentation Slides" below.
  • Please include a COI[conflict of interest disclosure] slide.

Review of presentation data

  • Please check in at the "PC Center" at least 30 minutes prior to your presentation time to confirm the operation of your data.
    Date and Time Place
    Saturday, June 8 7:30～16:00 PC Center1（Main Hall Foyer）: Venue1～9

About the presentation

  • All sessions are presented on a PC (PowerPoint for Windows).
  • Please take the "next presenter's seat" in the venue at least 10 minutes before your presentation.
  • A monitor and mouse will be provided on the podium, so you will need to operate the presentation slides yourself.
How to Prepare Presentation Slides

Bringing your PC

  • The file name of slides should be "Presentation No._ Name (full name).ppt". (e.g. O99-100_TaroHamamatsu.ppt)
  • 16:9 slide size is recommended. (4:3 size is also acceptable).
  • Please bring backup data.
  • Please hand over your PC to the video operator at the front left of the session room at least 15 minutes before your presentation.
  • The connectors provided by this conference are D-sub 15-pin or HDMI. Please check the shape of your PC's external monitor output terminal and bring a converter if you need one.
    D-sub15ピン（ミニ）
    D-sub15- pin（mini）
    附属外部出力　ケーブル例
    External output cable
    HDMI
    HDMI
    HDMI
    HDMI

    • Bringing PPT data (USB flash memory)

    • The PCs (Windows) in the venue have Power Point [2013, 2019 (2016)] in Windows 10 installed. Please prepare data that will work properly in these environments.
    • Please use one of the standard Windows fonts (MS Gothic, MS P Gothic, MS Mincho, MSP Mincho, Meirio, Arial, Century, Times New Roman, etc.) to avoid character corruption.
    • 16:9 slide size is recommended. (4:3 size is also available).
    • If you have linked still images, graphics, or other data to your presentation data, be sure to save the original data together and check the operation first.
    • JPEG format is recommended for still images.
    • We cannot guarantee that the videos will work properly, so please bring your own PC.
    • Please check CD-Rs and USB flash drives for viruses before use.
    • If any of the following apply to you, please bring your own PC.
      ・When you use Macintosh
      ・When you are using video (recommended to bring your own unit)


Poster ： International SessionPlease check them all.

Introduction

For poster presentations, please prepare both a paper poster for the venue and e-poster data (presentation data for Online Viewing Platform).
Please prepare both paper and electronic posters for those who cannot come to the site.

Presentation Methods and Schedule

  • There will be no on-site reception for presenters. Please display your poster on the poster board with the presentation number provided in advance.
  • Different sessions will be held on the first and second days.　
    Please note that it is not possible for those on the second day to set up posters on the first day.
  • Presentation time is limited to 8 minutes per abstract（5 minutes for presentation 3 minutes for Q&A）.
  • The chairperson is in charge of session, so please follow the chairperson's instructions for your presentation.
    Date Poster
    Set up    		 Presentation & Discussion Removal
    Saturday, June 8 7:45～8:30 ① 8:40～10:10　　 　②10:20～11:50
    ③14:00～15:30　　　④15:50～17:20     		17:20～18:00
    Sunday, June 9 7:30～8:15 ① 8:25～9:55　　　　②10:05～11:35
    ③12:40～14:10　　　④14:30～16:00     		16:00～16:30
    ※Any posters remaining after the removal time will be disposed of by the Secretariat.

How to create, display and present posters

  • Please create your poster according to the panel standards.
    Poster panel size is 210 cm (H) x 90 cm (W).
    The presentation number will be provided by the Secretariat.
    Please prepare a 20 cm (H) x 70 cm (W) title section (title, speaker's name and affiliation (including co-presenters)) next to the presentation number.
    The effective area of the panel is 160 cm (length) x 90 cm (width). The bottom 30 cm of the panel is not recommended for setting because it is difficult to see.
  • Please download and use the Conflict of Interest Disclosure Template below.
  • You may include a QR code or other means of inviting questions or comments about your poster presentation on your poster. (You are responsible for creating your own submission form.)
  • When preparing and presenting poster, please consider the diverse audience as described in the "The DE & I mindset" section below.
  • Please refer to the table above for poster set up time and presentation/removal time.
  • Presentation number and pins will be provided on the day of the event. Please use the pins to attach your poster. You may not use tape/glue.
    ポスターパネル（イメージ）

About e-posterPlease check them all.

Uploading Period

Until Wednesday, June 12, 2024 at noon

  • Please upload by clicking the [e-Poster Registration] button above.You can log in with your abstract submission number and password.
  • Please submit your e-poster in PDF format.
    You can upload either the same layout as the poster that will be displayed on the day of the event (one A0-sized sheet) or slides created on multiple A4 sheets. The maximum size of the PDF file that can be registered is 10 MB.
  • Please be sure to include the abstract title and conflict of interest statement.
  • The PDF file name of the e-poster should be "presentation number.pdf (e.g. P1-1.pdf)".
  • Please download and use the Conflict of Interest Disclosure Template below.
  • After the Uploading Period, you will not be able to replace or modify your e-poster in any way.
    Please note that content uploaded by noon on Wednesday, June 12 will be considered an e-poster is.
  • If you want to revise the contents, you can overwrite the contents by registering a new PDF file from the "PDF File Registration" again.
    Depending on the computer you are using, you may only be able to see the PDF file before modification due to the cache (browsing history). In this case, please change the browser and check the registered file from "Check Registered File".
  • After you complete uploading your e-poster, an automatic e-mail will be sent to you.
  • After Uploading, please be sure to log in to "My Page" before the end of the registration period to check your e-poster for any errors, garbled characters, misaligned characters, etc. You can change your e-poster as many times as you like during the Uploading period.

※E-Poster will look like this on the production screen.

▼PDFs created with multiple sheet (A4 × multiple sheet)
e-poster Viewing Image
　　　
▼PDF created on 1 sheet (A0 x 1)
e-poster Viewing Image


Disclosure of Conflicts of Interest

Use the template below to disclose COI [conflicts of interest].

  • Before presenting at the 15th Annual Conference of the Japan Primary Care Association, please disclose the conflict of interest of tthe first presenter and all co-presenters.
  • Conflict of Interest Disclosure Status
    The following criteria apply for the past three years related to organizations whose purpose is to make a profit in relation to the content of the presentation. Please refer to the Conflict of Interest Management Guidelines Enforcement Bylaws for details.
    1. Compensation for directors, advisors, etc. (more than ¥1,000,000 per year from a single company or organization)
    2. Profit from stock (more than ¥1,000,000 per year from one company or more than 5% of the shares concerned)
    3. Patent royalties, etc. (totaling at least ¥1,000,000 per year from one company or organization)
    4. Lecture fees, etc. (totaling at least ¥1,000,000 per year from one company/organization)
    5. Manuscript fees, etc. (totaling at least ¥1,000,000 per year from a single company/organization)
    6. Total research expenses, grants, etc.（more than ¥2,000,000 per year from a single company or organization for one clinical study）
    7. Total financial support（more than ¥2,000,000 per year from a non-profit company or organization）
    8. Scholarship Donations（more than ¥2,000,000 per year from a single company or organization for one Principal Investigator）
    9. Others (travel expenses, gifts, etc. received) (annual total of ¥100,000 or more from a single company/organization)

Oral:Please disclose your conflict of interest status on the second slide of your presentation, whether or not you have a conflict of interest.

Poster：Please disclose your conflict of interest status anywhere on your poster, whether or not you have a conflict of interest.

The DE & I mindset

The 15th Annual conference of Japan Primary Care Association will be held with DE&I in mind: Diversity, Equity and Inclusion.
We strive to ensure that all participants respect each other's personality and individuality and are able to participate in sessions without being divided by, for example, disability.
【Reference】 Here are some examples of consideration. Please cooperate as much as possible.
・On-screen materials should contain a lot of textual information so that the audience can follow what the speaker is saying, and should be expressed in sentences rather than words to facilitate the delivery of the message.
・Speak slowly and clearly, and when presenting charts and graphs, verbally explain their content.
・Choose text and background combinations that are easy to understand and that allow for diverse color vision, especially avoiding dark red on a black background.(See Review > Accessibility Check in PowerPoint).
Keep the number of colors to about three. If possible, use green laser pointers instead of red.
・Use Universal Design (UD) fonts.